Notice of Privacy Practices

Swor Women's Care

1900 South Tuttle Ave.
Sarasota, FL 34239

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

I. Our Duty to Safeguard Your Protected Health Information

We understand that medical information about you is personal and confidential. We are committed to protecting that information and are required by law to maintain the privacy of your protected health information (PHI).

We are required to follow the terms of this Notice and notify you in the event of a breach of your PHI. We reserve the right to revise this Notice at any time. Revisions will apply to all PHI we maintain and updated copies will be available upon request.

We will not use or sell your personal information for marketing purposes without your written authorization.

II. How We May Use and Disclose Your Protected Health Information

For Treatment

We may use and disclose your medical information to doctors, nurses, pharmacists, and other healthcare professionals involved in your care.

For Payment

We may use and disclose your medical information to bill and collect payment for services, including submitting claims to Medicare or insurance companies.

For Healthcare Operations

We may use your medical information to operate our practice, including quality review, audits, legal services, and administrative functions.

Appointment Reminders & Treatment Alternatives

We may contact you with appointment reminders or information about treatment alternatives or other health-related benefits.

Other Permitted Uses and Disclosures

• Law enforcement requests (court orders, subpoenas)
• Reporting abuse, neglect, or domestic violence
• Public health reporting
• Coroners, medical examiners, and organ donation organizations
• Research in limited circumstances
• Preventing serious threats to health or safety
• Family members involved in your care
• Workers’ compensation claims
• Judicial or administrative proceedings

Substance Use Disorder (SUD) Records

If we receive records from a 42 C.F.R. Part 2-covered program, we will use and disclose those records only as permitted by law and applicable consent requirements.

State Health Information Exchange & Electronic Chart Sharing

We may share your electronic health information with other healthcare providers involved in your care.

Text Messaging and Email Communications

By providing your contact information, you consent to receiving email and text communications related to your care. These communications may be unencrypted. You may opt out at any time by contacting our office or replying STOP to text messages.

Artificial Intelligence (AI) Tools

We may use AI tools to support scheduling, documentation, and care efficiency. All AI tools comply with privacy and security standards and do not replace the clinical judgment of licensed healthcare providers.

Uses and Disclosures Requiring Written Authorization

• Marketing communications
• Sale of your PHI
• Release of psychotherapy notes

You may revoke your authorization in writing at any time.

III. Your Rights Regarding Your Medical Information

Right to Request Restrictions

You may request limits on how we use or disclose your PHI. Requests must be made in writing.

Right to Access, Inspect, and Copy

You have the right to inspect and copy your PHI (with limited exceptions). Reasonable copying fees may apply.

Right to Amend

If you believe your medical record is incorrect or incomplete, you may request an amendment in writing.

Right to an Accounting of Disclosures

You may request a list of certain disclosures made in the past six years. One accounting per year is provided at no charge.

Right to a Paper Copy

You may request a paper copy of this Notice at any time, even if you received it electronically.

IV. Our Responsibilities

• Maintain the privacy and security of your PHI
• Notify you promptly of any breach
• Follow the terms of this Notice
• Not use or share your information beyond what is described without written permission

Questions and Complaints

If you have questions about this Notice or believe your privacy rights have been violated, please contact:

HIPAA Privacy and Security Officer

Phone: 1.866.825.1606
4010 W. Boy Scout Blvd. Suite 500
Tampa, FL 33607

File a Complaint with the U.S. Department of Health and Human Services

Centralized Case Management Operations
U.S. Department of Health and Human Services
200 Independence Avenue, S.W. Room 509F HHH Bldg.
Washington, D.C. 20201
Email: OCRComplaint@hhs.gov

We will not retaliate against you for filing a complaint.

V. Last Updated

January 28, 2026